The Small Business Idiot’s Guide To Intranet Software by Alexey Khobot
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An intranet is an enterprise level information system that offers users a common platform for the sharing of information, for the processing of business processes, and for providing information relevant to a company’s operations, either internally or externally. Intranet software systems facilitate the required sharing of information throughout an organization’s human resources department, which allows a company to process information sharing as efficiently as possible and retain top priority data for reporting purposes or for other applications.
There are three different Windows XP intranet software programs that are appropriate for specific purposes:
A browser-based intranet system can be classified as an “intranet environment.” It is the most common type, and presents the most variability in configuration. Browser-based systems are utilized for many organizations that host applications in everyday environments, and accept input only from those that are already within the organization. Employees can access and process information from the intranet from any computer with an Internet connection, which allows the sharing of intranet data by opening up specific business applications to the employees of the organization.
Systems can be customized for a specific corporate environment, but there are certain requirements that are universal across the board:
“Each organization is different, so the exact environment that an intranet system will function in needs to be determined. There are registry systems that manage basic information and user access control to provide a base platform for not-for-profit and for commercial organizations, as well as government institutions, educational facilities, offices of the government, and libraries.” Alexey Khobot explains.
intranet software is available at no charge for an unlimited amount of time, but to use the program properly, an individual needs to possess first-class knowledge regarding software manipulation, including how to cause the system to operate properly. There are many software tools that come bundled with the programs, but if you aren’t aligned to a program, it’s better to start with the intranet software straight.
Intranet systems make it easy to do each one of these three things:
While the information is in the intranet, accessible to users within the organization, and is generally only accessible by users with an access code (which is usually read when turning on the computer), the information is still stored on the company server. This can be especially useful for companies who do not have the intranet physically accessible. Just think of the last time your organization went through a “bug tracking,” or a ” Issue Tracking “Right” in which there was no technical support team nearby. Those systems might still be up and running, and continue to frustrate users even after someone is trained or the training staff moves on to other duties. Users must become more familiar with the software before they can run it competently.
File Sharing –This is where documents, reports, and other information are stored from the company’s point of view. In a warehouse, first- aid kits are loaded onto shipping barges for immediate distribution.
Human Resources–Select a software program that allows employees to create forms and optimize the collection of employee time cards. Look for a “Payroll” option, customizable to your employees and your needs.
Sales and Marketing–Employee time cards are the primary way of recording sales drives, opportunities, and “in sales” events. Look for a “Parting Out” option, where the employee can indicate his/her desire to work during the break time or please cancel the lastmon only by submitting a written statement.
Order Processing–An efficient order processing system is vital to the successful management of reorders, combining manufacturing and shipping efforts for the best possible outcome for the company. Look for a “point of sale” option where employees record transactions and pick up their orders.
assemblies–Businesses assemble used products into complete packaged products and distribute them throughout a distribution network. Look for a “shipping” module where employees directly record shipments and place them in the area where they are needed.
Notes by Alexey Khobot: One mistake that some companies make is putting the time they spend implementing into the software. This is definitely something that you should avoid. Instead, you want to see how the system is useful in a matter of months. Also, talk with all of your vendors to make sure that they are willing to help you implement the software throughout all of your departments.
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